May 2024 HOA Meeting Minutes

Agenda

Call to Order
Establish Quorum
Minutes approved from last meeting

Items of Discussion

  • Updates and Discussion on projects (see below).
  • Reviewing violations processing and notifications for open violations in the neighborhood
  • HOA Management Improvements
    • CC&R Compliance – Purchased and issued an electronic mobile device for high quality photos and documentation of compliance issues in the neighborhood. Trained field agent and provided detailed tutorials for how to properly notate violations of the CC&Rs.
    • Mail Processing Service – Working to address non-deliverable mail (statements and compliance notifications) when there is no forwarding address and mail is rejected at the property address.
    • Accounting Service –  Shifting focus to work on monthly budget vs. actual reports. Working with accounting team to properly categorize all transactions to make this possible.
    • Website Violation Reports – Designated an HOA board member to assist with input of non-compliance issues reported by homeowners. Issues are reviewed and addressed along with those notated by the CC&R Compliance field agent.

Projects in Progress (Updated)

  • COMPLETED – Lighting for Mailboxes  – Job completed. Payment sent to Cypress Solar.
  • COMPLETED – Gazebo Renovation – Work completed. Awaiting business docs from Champion Roofing to send payment. Added “Thank You Champion Roofing” to upcoming newsletters.
  • COMPLETED Landscaping Additional Trimming – Work completed promptly. Additional invoices received from Lawngevity. Added to accounting system and paid via bill pay on 5/7/2024.
  • SCHEDULED – Front Sign Rejuvenation – Approved a quote from Five Star Painting to paint, repair cracks on the sign.
  • POSTPONED – Front Landscaping Improvements – Delay process as existing plants that have started blooming. We are planning for a replanting at a later date. We are coordinating with the landscapers to plant hardy, blooming flowers at the front to restore the original beauty of the Savannah Place entrance.

Schedule Next Board Meeting
Adjourn Meeting

Note: HOA Board meetings are conducted through Ring Central Video Meetings. They begin at 5:30 PM. Meetings are only open to the HOA Board.