Agenda
Call to Order
Establish Quorum
Minutes approved from last meeting
Items of Discussion
- Updates and Discussion about Bids for all projects (see below).
- Evaluating Fee Structure for escalating fines or repercussions if violations are not corrected. The board has voted to create an increased fine schedule for boats, trailers, camper, recreational vehicles (RV’s), school buses, trucks exceeding ¾ tons, or commercial trucks that can be seen from the street. The board will discuss how much to raise the fines and will release a statement in another post. Fines are levied to encourage compliance, not as a source of income. The path to compliance should be the one of least resistance. We aim to adjust our non-compliance fees accordingly. Once adjusted, we will send out compliance notification letters informing all home owners of our updated policies.
- HOA Management Improvements
- Accounting Service – Working to improve speed of payments to vendors
- CC&R Compliance – Working to improve photo quality and documentation of flagged compliance issues
- Mail Processing Service – Processing mail and mail-in payment deposits properly.
- Phone Service – Improved automated prompts and text-to-speech voicemail recording to allow organized, distributed responses from HOA board members.
Projects in Progress
- Lighting for Mailboxes – Job completed. Awaiting the invoice from Cypress Solar. Added “Thank You Cypress Solar” to upcoming newsletters.
- Front Sign Rejuvenation – Approved a quote from Five Star Painting to paint, repair cracks on the sign.
- Front Landscaping Improvements – Delay process as existing plants that have started blooming. We are planning for a replanting at a later date. We are coordinating with the landscapers to plant hardy, blooming flowers at the front to restore the original beauty of the Savannah Place entrance.
- Gazebo Renovation – Work in progress as of April 8th. Looking forward to completion soon. Added “Thank You Champion Roofing” to upcoming newsletters.
- Landscaping Additional Trimming – Invoice received and pending payment for trimming in the circle from Wolf’s Tree Service. Pampas grass in process of being trimmed. Approved bid for removal and trimming of 5 trees at the south end of Whitefield Ln.
Schedule Next Board Meeting
Adjourn Meeting
Note: HOA Board meetings are conducted through Ring Central Video Meetings. They begin at 5:30 PM. Meetings are only open to the HOA Board.